Features

Stay ahead of your spending processes and focus on what really matters.

Features for employees

Whether on the go with your smartphone or conveniently on your computer: With Circula's intuitive user interface, expenses are captured and digitized within a few seconds.

  • All-in-One Mobile App

    Capturing of expenses, mileage lump sums as well as per diems and overnight lump sums.

  • Receipt scanner

    Receipts can be scanned with the mobile app and the data will be automatically retrieved (OCR).

  • Forward PDF invoices via e-mail

    E-invoices can be forwarded to Circula and are read out automatically.

  • Smart integrations

    Import attendees from your business lunch directly from your calendar.

  • Offline mode

    Expenses can also be captured on the go - even without internet.

  • Expense Folder

    Expenses can be collected and stored in folders and submitted at the same time.

Monika Ostrowska, Senior Internal Operations Manager, Home HT GmbH
"Circula is very easy to handle for everyone. Happy to use Circula - it makes life at work easier for both admins and users."
Monika Ostrowska, Senior Internal Operations Manager, Home HT GmbH

Features for supervisors

Circula guarantees full transparency. Supervisors keep an eye on the submitted costs of their employees at all times. In addition, approval processes can be individually created for teams or departments depending on the company structure.

  • Digital Approval

    Supervisors approve or reject expenses online and mobile with just one click. That's it.

  • Automated guidelines

    Automated approvals based on centralized verification of threshold values for a category, cost unit, position or even individual employee.

  • Assistant Mode

    Supervisors can submit their expenses on the go and let them be processed by their assistants.

  • Controlling

    Thanks to filter and search functions, costs can be analyzed and prepared for evaluations.

  • Notifications

    No approvals get lost. Supervisors are informed via email about pending approvals.

  • GoBD-compliant control system (PS 880)

    Digital four-eyes principle and GoBD-compliant logging creates process reliability and transparency - even for organizational audits.

Lars Markull, API Evangelist, figo GmbH
"Circula made submitting travel expenses so easy that our employees immediately started loving it."
Lars Markull, API Evangelist, figo GmbH

Features for accountants

Accountants benefit from an intuitive web interface in which expenses can be checked efficiently and transformed into ready-for-import data sets. Thanks to data validation and non-disruptive processing, the workload is reduced to the essentials.

  • Integrations

    Circula offers a seamless integration to leading accounting systems, travel booking engines and HR-systems including: DATEV, SAP, Onesto, TravelPerk, BCD Travel & Personio.

  • Multiple export formats

    PDFs, CSVs, XMLs and ZIP-files that fit the requirements for further processing.Fast and easy reimbursements possible with our SEPA-XML export.

  • GoBD-compliance

    The complete software architecture was developed according to the PS 880 of the Institut Deutscher Wirtschaftsprüfer and is hosted in Germany. Data is stored up to 10 years on revision-secure servers.

  • Automatic lump sum calculation

    Automatic calculation of per diems based on the most recent BMF guideline.

  • Configurable Accounting

    Accounting processes, cost centers and cost units can be implemented based on your organisational standards.

  • Automated processing

    Validated data and automatic account allocation reduce the controlling process to the essentials.

Peter Schindlmeier, founder, casavi GmbH
"Circula does not only comply with German regulations, but can also be used smoothly with DATEV. It fulfills everything we've been looking for."
Peter Schindlmeier, founder, casavi GmbH

Get your work done better

Experience first the effortless way to run expenses.