Send & manage outgoing invoices legally compliant - this is how it works

Companies have to take a number of things into account when dealing with outgoing invoices in order to avoid tax law problems. In our white paper on outgoing invoices, we have summarised for you the pitfalls, what you must pay attention to and what tips and tricks are available. This white paper is only available in German.

Ausgangsrechnungen rechtssicher verschicken & verwalten – so geht‘s

If companies want to receive the agreed money from the customer for services rendered or goods delivered, they write outgoing invoices. To ensure that these are legally binding and not objectionable under tax law, the invoices must meet certain criteria. To make their invoice management as efficient as possible, companies should also follow best practices.

An outgoing invoice is any invoice issued by companies, self-employed persons or freelancers for services rendered. It substantiates the claim against the customer. Outgoing invoices are recorded in the accounting system. They represent receivables from customers. Open invoices from these customers, also called debtors, are shown in the balance sheet as open receivables. Settled invoices are already accounted for by the receipt of payment within liquid assets (bank, cash, etc.). In the profit and loss account, in turn, all invoices flow into sales.

According to the law, outgoing invoices must always be issued in writing, either digitally or in paper form. Verbal notes are not sufficient.

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