AI-Powered Expense Management, Built for German Finance Teams
Circula doesn’t just digitise expense forms. It eliminates them – with AI that automates validation, approvals, and compliance, saving up to 87% of your team’s time.
2,800+ companies automate their expense management with ● Circula
Technology Companies
Professional Services
Mid-Market
7,000 positive reviews show our customers' love for Circula.
Finance shouldn't chase receipts.Circula makes expenses disappear.
Let our AI do the manual work for effortless expense submission
Circula’s AI doesn’t just extract receipt data – it predicts categories, cost centers, and more. With 92% less manual input, employees submit faster, and finance teams get clean, GoBD-compliant data without errors or endless chasing.
Streamline approvals to match your internal workflows
Circula fits right into your processes: add project-based approvals, route expenses by amount or role, and create pre-approval steps before purchases happen. Automated flows reduce admin work while keeping you in control – no IT help required.
Catch compliance risks and policy violations before they reach your finance team
Our AI detects policy violations, receipt issues, and 3-month rule conflicts instantly – before expenses are submitted. Employees fix issues as they go, saving finance from manual checks, time-consuming follow-ups, and end-of-month surprises.
Automate data transfer from Circula to all your core systems
Circula syncs automatically with your ERP, HR, and accounting tools. Our AI checks data accuracy before transfer so you can avoid manual reconciliation, reduce closing time by up to 40%, and eliminate export and import tasks completely.
Our integrations
Scale across entities with full control and a seamless experience
Circula supports international subsidiaries with localized settings, flexible configurations, and ongoing country rollouts. Built-in compliance, advanced filters, and clear trip views keep large teams aligned – fast, accurate, and easy to onboard.
Your finance team’snew favourite tool
Automaticcurrency conversion
Circula integrates with the ECB and applies VISA exchange rates for credit card transactions.
Automaticdata detection
Circula automatically pre-populates data fields, you only need to confirm.
Automaticexpense creation
For credit card transactions, Circula will automatically create a expense.
Automaticmileage calculation
Mileage amounts are calculated automatically for any means of transport.
Automaticreceipt matching
When you create a new expense, Circula will check your receipt storage for matching receipts.
Automaticper diem calculation
Per diem rates are calculated automatically and based on the applicable guidelines.
All add-ons in one holistic platform.
Credit cards
No more out-of-pocket. Credit cards for everyone.
Physical or virtual, single use or permanent – with Circula you can issue new credit cards and set individual limits in just a few clicks.
Travel expenses
Travel expense management designed for business travellers.
Business travellers submit their expenses in the mobile app in just a few seconds. Admins keep track of all expenses in real time.
Ease with ● Circula.For your day-to-day work and your goals.
As a CFO
Automate a critical finance process with Circula and make faster, better, data-based decisions.
As an accountant
Say goodbye to Excel and paperwork – and hello to expenses that manage themselves.
As a HR-Manager
Offer employee benefits without having to worry about payroll or compliance.
As a Tax Advisor
Simplify the daily operations of your firm and your clients with complete documentation, automation, and efficiency.
Systematically secure. 100% compliant.Circula meets German tax laws,
GDPR and GoBD.
Server hostingin Germany
All our servers are hosted in Germany.
Audit-proofdata storage
Data can be stored on audit-proof servers for up to 10 years.
CertifiedSoftware
Our software architecture was developed in line with PS 880 of the Institute of German Auditors and certified as GoBD-compliant.
Automatedglobal per diems
Per diems for any country are calculated automatically as per the latest BMF guidelines.
Flexibleprocesses
Flexible approval processes, choose between expense reimbursement or corporate credit cards
Automatedsystem integrations
No exports without a receipt: Expenses are transferred to any accounting or ERP system.
Seemless integration.To your ERP, accounting and HR software stack.
Our integrations also cover special cases and enable secure and cross-system data transfer as well as end-to-end process automation.
View all integrations
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With Circula, finance teams are 5x more productive and satisfied
84%
of CFOs say that productivity in the company has increased
75%
time saved on expense reports in accounting teams
87%
of CFOs reported that employee satisfaction has increased throughout the company
Why Circula?Here's what our customers say.
Easy to use
"Circula is one of the most successful software launches of the last 15 years due to its user-friendliness. Onboarding was effortless. We consistently receive positive feedback from our employees!"
Right Confirmity
"Circula has a software certificate, procedural documentation and it is clearly demonstrated that legal requirements and certain standards are met."
Efficiency
"The workload of employees for accounting has been significantly reduced, from well over 30 minutes to five minutes per trip."
DATEV interface
"The perfectly integrated DATEV interface provides us with the digitally pre-captured data including document images for monthly financial accounting."
Automate your expense management with Circula
Schedule an appointment for a personal demo. Tailored to your team, your process and your use cases.
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