Circula is an app that employees can use to account for all their expenses to their employer, such as travel costs, cash expenses, expenses, per diems and benefits. Accountants and supervisors receive additional functions in the web app to map complex accounting and approval processes completely digitally and 100% legally compliant according to GoBD and DSGVO.

Can I test Circula for free?

Yes, you can test our app for 14 days free of charge and without obligation. Visit our website to register. The app is available in the App Store for iOS and the Google Play Store for Android.

Which companies can use Circula?

Circula can be used by small and medium-sized as well as enterprise companies. Various existing accounting and ERP systems such as DATEV can be integrated if required. Visit https://www.circula.com/en/pricing for information on our subscription plans.

Expense management

Bye-bye receipts. Hello warp speed.

Automate your expense reporting with the best mobile app experience and a dash of Artificial Intelligence.

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Loved by innovators

Create your expense report on the fly

Per diems, out-of-pocket, mileages and purchases: Submit all your expenses on the go with the highest rated app in the AppStore.

Automate from submission to export

Submit receipts on the go or via email. Circula extracts the receipt data instantly and verifies the expenses reducing the work for Finance by up to 80%.

Keep control of all spendings with smart policies

Reduce the workload of the Finance team and set rules and budgets on department and individual level.

Approval flows designed for your business

Create advanced approval logics based on your org structure, cost centers and projects – or get rid of them.

Turnkey-ready for DATEV clients and far beyond

Circula is the chosen software partner of DATEV for a reason. As the best-in-class solution, Circula is directly connected with DATEV accounting and payroll. It also runs with Personio, SAP, MS Dynamics as well as Travelperk, Comtravo and many more.

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Audited for a 100% paperless process

Finally you can throw away your receipts and stay compliant. As a PS 880-certified software, Circula is operating GoBD-compliant. Customers can optionally chose to archive their data in our revision secure document-management-system.

Expense management in 20 seconds

Travel and expense management all-in-one

Automated receipt read-out
Circula is reading amounts, dates, merchant and VAT automatically from receipts and creates bookings for the general ledger.
Audit-proof
Audit trails and IT architecture designed for compliance according to European standards.
Customizable configurations
Cost centers, cost objects, fields as well as approval flows and payroll data can be adjusted to company specific terms.
Automated lump sum calculation
Fully automated analysis of per diems and mileages and customizable.
Automated compliance checks
Identification of duplicates and tax ruling (e.g. 3-months-rule).
Enterprise-graded
Fully GoBD and GDPR compliant with permission-based access, hosting in Germany and Single Sign On interfaces.
As mobile as it gets
Works even offline, reports can be approved on the go and you can connect your calendar to import participants.
Compatible with DATEV
Integrations to DATEV DUO, Rewe, LODAS, LuG and Eigenorganisation comfort.
Assistant mode
Work can be delegated to deputy and assistant for submission of expense reports.

Whitepaper

Reimbursement of expenses

There are many special cases and pitfalls when reimbursing expenses to employees: expenses abroad, international company events, small amounts and much more. In our white paper we have listed the special cases for you and give you practical tips for legally compliant processing in your accounting department. This white paper is only available in German.

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A tool that your employees will love

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Excellent user experience
"I use Circula regularly to claim my expenses, and the whole process, from scanning the receipt to submitting my data, is always seamless."
Olivia Oberle Ruiz, Head of Online Marketing, bookingkit GmbH
Digital, simple and compliant - top solution for travel costs and expenses
"As a holistic consultancy for growth companies, we at Torq Partners always seek the best of class solutions in the market for our clients. In this context, Circula is an excellent solution for the area of travel and expenses, which we implement for our clients. With Circula, the company can process travel costs and expenses in a scalable and compliant manner and invest the time and stability gained in the expansion of the company."
Roman Finke, Founding & Managing Partner at torq.partners