The 4 main requirements of GoBD

Time limits for the entry of postings

Immutability of records and traceability of entries

Correctness of records and verifiability by adept third parties

Availability and storage of documents

Systematically secure. 100% compliant.
Circula meets German tax laws, 
GDPR and GoBD.

Server Hosting
in Germany

All of our servers are hosted in Germany

Audit-proof
data storage

Data can be stored up to 10 years on revision-secure servers

Certified
Software

The software architecture was developed in line with PS 880 of the Institute of German Auditors and certified as GoBD-compliant.

Automated
global per diems

Per diems for any country are calculated automatically as per the latest BMF guidelines.

Flexible
processes

Flexible approval processes and the choice between expense reimbursement or credit card.

Automated
system integrations

No exports without a receipt: Expenses are transferred to any accounting or ERP system.

Relevant articles.
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The new version of the GoBD

In summer 2019, the Federal Ministry of Finance revised the "Principles for the proper management and storage of books, records and documents in electronic form and for data access" (German: GoBD).The name is unwieldy, the regulations are sometimes complex - and enormously important for accounting. The most important points can be found on our blog.

GoBD – The most important information at a glance

Companies must adhere to the principles of proper accounting, regardless of whether they organize their accounts in paper or digital form. The GoBD regulate which legal requirements have to be met for the keeping and storage of books and business documents in electronic form in Germany. These regulations also apply to the settlement of travel expenses.

Additional per diems for catering costs - what you have to pay attention to

Anyone who travels for professional reasons has to dig into their pockets for food deeper than they usually would. Therefore, the legislator has regulated that the so-called additional expenses for meals are tax deductible. But when can it be claimed and how can you get your money refunded? We answer the most important questions.

Additional per diems per overnight - All you need to know

Business trips are part of the daily business for more and more employees. Employees don't have to bear the costs of hotel accommodation themselves, but can settle them via the overnight flat rate. However, the collection of receipts is often preferable to the flat rate.

3 month rule

Valuable Time Savings for Accountants through the 3-Month Rule

Circula automatically identifies trips that fall under the 3 Month Rule, saving accountants valuable time. Circula follows the German laws in evaluating each trip, taking the burden of manually calculating the sum of days of previous trips. The reimbursement calculations in the background handle the per diems relevant for taxation parallel to tax-free per diems.

● FAQ

Frequently asked questions

Can employees outside Germany use Circula?

Yes, it is possible, but Circula is not fully usable for employees outside Germany. In this case, please speak to our Account Executive about possible ways to handle this.

Can I use Circula, if our institution or company applies to the German Travel Expenses Act?

Circula enables the calculation of per diems according to the rules of the BRKG. Please book your free consultation here.

Is Circula compliant to GoBD?

Yes, Circula is compliant to GoBD and certified as compliant software by Eger, Färber & Kollegen Wirtschaftsprüfungs und Beratungs GmbH Wirtschaftsprüfungsgesellschaft according to IDW PS 880.

You can view our certificate here.