Establish compliance to German and international tax regulations
Time limits for the entry of postings
Immutability of records and traceability of entries
Correctness of records and verifiability by adept third parties
Availability and storage of documents
The new version of the GoBD
In summer 2019, the Federal Ministry of Finance revised the "Principles for the proper management and storage of books, records and documents in electronic form and for data access" (German: GoBD).
The name is unwieldy, the regulations are sometimes complex - and enormously important for accounting. The most important points can be found on our blog.
Online travel expense accounting and GoBD
Since 2015 the GoBD, the "Principles for the orderly keeping and storage of books, records and documents in electronic form and for data access" have been incepted.
These also apply to travel expense accounts, among other things. Learn more about this in our blog.
GoBD – The most important information at a glance
Companies must adhere to the principles of proper accounting, regardless of whether they organize their accounts in paper or digital form. The GoBD regulate which legal requirements have to be met for the keeping and storage of books and business documents in electronic form in Germany. These regulations also apply to the settlement of travel expenses.
Automatic daily rate calculations based on the most recent BMF guideline.
Through the API integration with Google, lump sums are automatically captured and calculated according to the latest BMF letter.
Additional per diems for catering costs - what you have to pay attention to
Anyone who travels for professional reasons has to dig into their pockets for food deeper than they usually would. Therefore, the legislator has regulated that the so-called additional expenses for meals are tax deductible. But when can it be claimed and how can you get your money refunded? We answer the most important questions.
Additional per diems per overnight - All you need to know
Business trips are part of the daily business for more and more employees. Employees don't have to bear the costs of hotel accommodation themselves, but can settle them via the overnight flat rate. However, the collection of receipts is often preferable to the flat rate.
3 month rule
Circula automatically identifies trips that fall under the 3 Month Rule, saving accountants valuable time. Circula follows the German laws in evaluating each trip, taking the burden of manually calculating the sum of days of previous trips. The reimbursement calculations in the background handle the per diems relevant for taxation parallel to tax-free per diems.
Frequently asked questions
Yes, Circula is compliant to GoBD and certified as compliant software by Eger, Färber & Kollegen Wirtschaftsprüfungs und Beratungs GmbH Wirtschaftsprüfungsgesellschaft according to IDW PS 880.
You can view our certificate here.
No, it is not recommendable, because Circula creates automatically the amount for all lump sums according to the Income Tax Act. Currently, Circula cannot cover the lump sums under the Federal Travel Expenses Act (public sector, non-profit organizations).
Yes, it is possible, but Circula is not fully usable for employees outside Germany. In this case, please speak to our Account Executive about possible ways to handle this.
There are 3 plans available:
Base fee, incl. 10 user licenses: 70,00€ + VAT per month
Per every additional user license: 7,00€ + VAT per month
Flex user, no contract: 10,00€ + VAT per month
Base fee, incl. 10 user licenses: 100,00€ + VAT per month
Per every additional user license: 10,00€ + VAT per month
Flex user, no contract: 12,00€ + VAT per month
Get in touch with our sales team.