The digital workflow for all expenses. Simplicity & efficiency since 2017.
100% compliant with German tax laws and GoBD-certified. Seamlessly connects with your ERP, accounting, or HR system. Recommended and used by DATEV.
2,800+ companies automate their expense management with ● Circula
Technology Companies
Professional Services
Mid-Market
7,000 positive reviews show our customers' love for Circula.
Bye bye spreadsheets and paper receipts.Hello smooth workflows.
Submit expenses. Effortlessly with your smartphone.
No need to fill out long forms anymore. A quick receipt scan is enough. AI-powered OCR technology automatically extracts the receipt and adds any missing data (e.g. from a calendar). Within seconds, employees can submit their expense and avoid errors.
Approve receipts and systematically reduce unauthorised expenses
Implement your travel & expense policy and categories before employees start submitting. This way, you will systematically avoid unauthorised expenses before they are incurred, and supervisors will get notified automatically if a receipt needs to be reviewed.
Accounting can control expenses without having to view every single receipt
The accounting department is automatically informed of new tasks, depending on the user role. Duplicates or non-compliant expenses are identified automatically. Reimbursement is made quickly once expenses have been checked and authorised.
Reliable and automatic data transfers to your ERP, accounting and HR systems
Circula transfers your data automatically or via One Click Integration. With every integration, we take special cases into account to systematically prevent errors from occurring.
Uncover unnecessary expenses by having all your data in one system
Credit cards, travel expenses – everything is combined on one platform. Create exports with just a few clicks and discover potential savings.
Experience the future of expense management with Circula. Say goodbye to tedious manual work and discover the efficient and straightforward way to manage your expenses.
Smart automations,efficiency guaranteed.
Automaticcurrency conversion
Circula integrates with the ECB and applies VISA exchange rates for credit card transactions.
Automaticdata detection
Circula automatically pre-populates data fields, you only need to confirm.
Automaticexpense creation
For credit card transactions, Circula will automatically create a expense.
Automaticmileage calculation
Mileage amounts are calculated automatically for any means of transport.
Automaticreceipt matching
When you create a new expense, Circula will check your receipt storage for matching receipts.
Automaticper diem calculation
Per diem rates are calculated automatically and based on the applicable guidelines.
All add-ons in one holistic platform.
Credit cards
No more out-of-pocket. Credit cards for everyone.
Physical or virtual, single use or permanent – with Circula you can issue new credit cards and set individual limits in just a few clicks.
Travel expenses
Travel expense management designed for business travellers.
Business travellers submit their expenses in the mobile app in just a few seconds. Admins keep track of all expenses in real time.
Ease with ● Circula.For your day-to-day work and your goals.
As a CFO
Digitise a critical finance process with Circula and make better, data-based decisions.
As an accountant
Say goodbye to Excel and paperwork – and hello to transparency and efficiency.
As a HR-Manager
Offer employee benefits without having to worry about payroll or compliance.
As a Tax Advisor
Simplify the daily operations of your firm and your clients with complete documentation, automation, and efficiency.
Systematically secure. 100% compliant.Circula meets German tax laws,
GDPR and GoBD.
Server hostingin Germany
All our servers are hosted in Germany.
Audit-proofdata storage
Data can be stored on audit-proof servers for up to 10 years.
CertifiedSoftware
Our software architecture was developed in line with PS 880 of the Institute of German Auditors and certified as GoBD-compliant.
Automatedglobal per diems
Per diems for any country are calculated automatically as per the latest BMF guidelines.
Flexibleprocesses
Flexible approval processes, choose between expense reimbursement or corporate credit cards
Automatedsystem integrations
No exports without a receipt: Expenses are transferred to any accounting or ERP system.
Seemless integration.To your ERP, accounting and HR software stack.
Our integrations also cover special cases and enable secure and cross-system data transfer as well as end-to-end process automation.
View all integrations
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With Circula, finance teams are 5x more productive and satisfied
84%
of CFOs say that productivity in the company has increased
75%
time saved on expense reports in accounting teams
87%
of CFOs reported that employee satisfaction has increased throughout the company
Why Circula?Here's what our customers say.
Easy to use
"Circula is one of the most successful software launches of the last 15 years due to its user-friendliness. Onboarding was effortless. We consistently receive positive feedback from our employees!"
Right Confirmity
"Circula has a software certificate, procedural documentation and it is clearly demonstrated that legal requirements and certain standards are met."
Efficiency
"The workload of employees for accounting has been significantly reduced, from well over 30 minutes to five minutes per trip."
DATEV interface
"The perfectly integrated DATEV interface provides us with the digitally pre-captured data including document images for monthly financial accounting."
Automate your expense management with Circula
Schedule an appointment for a personal demo. Tailored to your team, your process and your use cases.
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